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Today, it’s likely that every student has used Microsoft Word at least once in their lives. This is a very simple and yet extremely popular tool for taking notes, writing essays, and other things that you might need to do with text. Word is compatible with every device, operating system, and gadget that a person might use in their daily lives.


Of course, those users who only open this program every once in a while to write something down might not be aware of all the functions that it has. The overall interface is very user-intuitive, so you can already see everything you might need right before your eyes. On the other hand, if you dig a little deeper, you can find some other instruments you didn’t know about!


Not all of these instruments in Word are used on a daily basis. For example, for their school homework assignments, students might need to type text and that’s it. Or they can use a college essay writing service and don’t even open Word at all! Their writers will do everything for them.


10 MS Word Functions You Didn’t Know About
Photo by Ed Hardie on Unsplash


But, in case you want to know how to use your built-in programs to their maximum potential, this article is for you! Here are 10 MS Word functions you probably didn’t even know about.



The clipboard panel

Think of this feature as your personal copy and paste space. Instead of constantly looking for the correct materials that you want to use, you can easily switch between your most recent documents in the clipboard panel. Users can add more documents manually, but the default settings allow you to access the most recent 24 entries on your clipboard.


Background removal from images

This is an extremely unique feature that is cool to know about, but you will probably never use it in your life! Maybe, students can apply it in their presentations for school, or when they write a project that needs some visual elements. Basically, you can take any photo that you like, selecting the parts of the image that you need to leave in the document. Here is what this tool can do:

  • detect backgrounds on photos;
  • accurately detect the shape of the object without manual corrections;
  • improve the quality of the final image with the help of a drawing tool;
  • focus on the object and insert it anywhere in the document for later use.



Format painter

The Format Painter is a tool that allows you to copy formatting from one part of a document and apply it to another. This function can save you time when you need to ensure consistent formatting throughout a document. This is extremely helpful to those students who struggle with keeping the same format or citation style throughout their essay.



This is a tool that can summarize the contents of a document automatically. This function is particularly useful for long documents or when you need to get a quick overview of the main points in a text. You can even use it for writing papers for yourself and other people! There will be many homework assignments where you need to provide a summary of a text.



Symbols insertion

Sure, this might not be the most exciting feature on this list. On the other hand, with the rise of smartphones, tablets, and emojis, not all people know that there is a huge base of symbols that can cover most of your needs. Here are some of the symbols that you can find and use in your Word document:

  • special characters;
  • currency symbols;
  • Unicode characters;
  • icons;
  • mathematical symbols;
  • arrows.



Voice dictation

This might not be the feature that you will use all the time, but it’s still nice to have it. For example, students can use it during their lectures, when they don’t feel like taking notes by hand. Also, this function is a lifesaver for people with disabilities. When you can’t write something down very fast, you can just dictate your thoughts! Don’t forget to turn the microphone on and you are good to go.


Automatic translation of your text

This is an amazing option for those people who often work with texts in different languages. It’s often not very convenient to find an online translator and constantly switch from your document to your browser. With a built-in translator, users can select some text or their entire document. Of course, you shouldn’t rely on this option too much and always recheck everything.



Screenshot insertion

Imagine that you are a student working on an important project. You need to heavily rely on source material in case you want to get the highest grade possible. With the help of added screenshots in MS Word, you can save yourself the trouble of capturing the image and inserting it manually every time. This is a small feature, but very useful nonetheless!



You might already have used this feature without even knowing it! This tool automatically saves your work at set intervals, so you don't lose any progress if Word crashes or your computer shuts down unexpectedly. For example, students often forget to charge their laptops. With AutoRecover, their homework will be safe and waiting for them in the buffer!



10 MS Word Functions You Didn’t Know About
Photo by Super Snapper on Unsplash



The Navigation Pane

The Navigation Pane is a feature that allows you to quickly move through a document and locate specific content. You can use the Navigation Pane to search for text, headings, or graphics, and then jump to the location where they appear in the document. You can find this feature in the View Tab. Not many people go there, but your life can become much easier with it!


To Sum Up

So there you have it, 10 Microsoft Word functions you probably didn’t even know about. Word is a great program for those people who work with texts, essays, and other written projects. You can easily improve your experience with the help of the instruments from this list. It’s all about convenience, accessibility, and speed of work!


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